Launching a new company is often a daunting and difficult task for most entrepreneurs. However, this is also the first step, and you need to be really careful about how you proceed. First and foremost, you will need an office location. Once you have secured a location for the office, you are going to have to invest in some essential office equipment to get things going. There are plenty of things that you are going to require in and around the office, but there are some things that are a critical requirement in almost all office locations. Here are eight essential things that you will need to get your business off the ground.
A Business Telephone System
First and foremost, you are going to need to install business telephone systems across the office. These telephone systems will be used not just for communication amongst the staff, but they will also be used to connect with other stakeholders, including customers, suppliers, and other businesses. Installing a VoIP business telephone system is ideal and will help you save quite a bit of money as well.
Computers and Software
This goes without saying; you are going to need computers in your office to ensure that employees have a workstation. Every office must have computers along with appropriate software so that employees are able to get their tasks completed. Essential office software includes a word processor, a spreadsheet program, as well as a presentation maker. You will also need other software programs including a note program, and an internet browser. Both computers and software are going to cost a considerable amount of money, so make sure you choose the right ones.
You are going to have to install Ethernet switches around the office and ensure that all areas of the workspace are covered with Wi-Fi connectivity. It is also important for you to make sure that you hire a network engineer to maintain the network. A computer network will be needed around the workplace, which involves Ethernet routers, appropriate cabling (usually CAT6), and of course, the switches.
Despite the fact that the world is gradually moving toward a paperless environment, printers are still needed around the office for maintaining document trails. Memos and other documents are often printed, and you will need to install multifunction printers around the office so that your employees are able to print documents with ease. Multifunction printers can connect via Wi-Fi and they work like a charm, allowing you to print documents over a closed network. More importantly, printers are a shared resource, so you don’t have to worry about installing a separate one for each department either.
Think of this as the opposite to a printer; shredders are used for destroying documents instead of generating them. Shredders are considered essential office equipment because they are used for destroying sensitive and confidential documents properly. The documents can just be run through the shredder and will be destroyed completely within a few seconds. They are very difficult to put back together.
You will also need packaging boxes and labels to mail other documents and essentials to affiliate parties and stakeholders. A separate mailing room is generally a wise choice in offices where correspondence with others is quite high. Mailing equipment is needed to ensure the appropriate branding of your office and it is going to help you keep everything running smoothly.
CCTV Camera Systems
More importantly, you are going to have to install CCTV camera systems around the office to ensure that you are able to monitor the work being done by the professionals. CCTV cameras don’t just help with monitoring, but they also play an important role in surveillance as well. In case there is a breach within the office and things are stolen, you will be able to check the CCTV footage and determine who was at fault. CCTV cameras form part of the security system of the office, along with access control units such as biometric scanners or RFID scanners.
Tables and Chairs
Finally, you are going to have to invest in office tables and chairs so that your staff has someplace to sit and work in peace. Make sure you buy comfortable office chairs with a reclining feature so that your employees find it easy to sit and work for long hours. There are plenty of different kinds of tables and chairs available in the market, and if you want, you can hire a local interior designer to design the cubicles.
These are just some essential pieces of office equipment that you are going to need to get your business off the ground and get operations rolling in your new workplace.