Education

How to Effectively Organize Your Presentation

When tasked with a creative project, it’s common to want to get started right away — but when designing a presentation, it’s essential to take the time to plan first. 

Just like you would outline an essay, you need to outline your slides before getting started on designing your presentation. The reality is that, when you make important structural decisions before getting started, you streamline the presentation process. Map out your presentation in adequate detail beforehand. That way, all that’s left for you to do is to fill in the gaps.

That said, there are many elements to consider before you get started designing a presentation, which can be time-consuming. If your business lacks the time or resources to design a presentation, consider getting professional help.

The right professional PowerPoint designer will be able to help you identify the best ways to organize your slide deck effectively:

Use a Template

If you share data findings in a monthly presentation, why not use the same template every time? When you work with a set template, all you have to do is insert the relevant information. A consistent template will provide continuity across all of your presentations and make it easier to keep your content organized and clear.

You can get a custom template designed by a professional PowerPoint design agency to make it easier to create organized slides that align with your branding. 

If you need a clean template for your PowerPoint presentations, Stinson Design is a trusted presentation partner that offers various services, including custom template design. 

Decide How Many Slides

To prevent a long presentation with dense, text-heavy slides, establish how many slides you want to have in your deck and then determine a text-slide ratio.

In a now highly regarded blog post, presentation guru Guy Kawasaki suggested that “A PowerPoint presentation should have ten slides, last no more than twenty minutes, and contain no font smaller than thirty points.” The concise nature of this rule is inspired by Kawasaki’s experience pitching business ideas. 

Plan out Visuals 

Consider how much of your content can be represented visually. If your presentation is number heavy, plan to visualize the data by turning it into an infographic or chart. Visualizing data, however, can be time-consuming for businesses – especially those without design capabilities.

Fortunately, a professional design agency can create made to order infographics for your slide deck using your data. After you have your visuals, you can plug them into your presentation and use them to inform your content.

Storyboard Your Slides

There will likely be a handful of points you want to make or topics you want to touch on in your presentation. Your slides need to transition effectively into one another so that your presentation is cohesive and not going back and forth between ideas.

A PowerPoint presentation company can help you storyboard your presentation so that your ideas flow seamlessly, tell a story and effectively distill your message. 

Break into Sections 

Another way to organize your presentation is to separate your ideas. Steve Jobs famously divided all of his presentations into 3. Splitting his presentation into 3 distinct sections helped him organize his ideas and made them easy for audiences to follow.

The prime reason to organize your presentation, after all, is not just for your presentation design. It’s to ensure your slides are clear, engaging, and comprehensive for your audience.  

About the author

Tirupati Gumpula

Hi, I'm a Tech Enthusiastic and founder of Way to Hunt. Need any help? Email [email protected]

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