6 Essential Tech Tools for Your HR Department

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In today’s workplace, HR is the oil that keeps the motors of a business moving. And with the help of tech, HR professionals can become more efficient and reduce errors in their work.

But with many developers claiming to have the best business tool, anybody can get confused when choosing one that works for them. This article will guide business owners and HR professionals looking for the HR tool to help them recruit, keep and manage resources at work.

PDF Tool

HR personnel deal with paperwork every day, and even paperless companies work with digital documents. Without a proper system to store and retrieve these documents, HR departments can waste valuable time literally pushing papers.

Fortunately, having a reliable PDF tool can ease the documentation process and help HR onboard and store recruits’ data. But not every PDF editor app is ideal for any HR department that wants to improve its efficiency.

Before investing in a PDF tool, the HR department should ensure that the app has provisions for:

  • Underlining and highlighting text
  • Deleting text blocks
  • Adding digital signatures to documents
  • Integrating with popular cloud storage like Google Drive for easy file upload and collaboration

Choosing the right tool for documentation will help HR during performance management and other services on this list. 

Performance solutions

Every company that seeks growth must set goals for its workforce and devise metrics to track performance. These metrics must also be scalable for when HR recruits more employees. And with the right resources, HR can track staff output and performance in real-time, instead of waiting months to sit with each employee and review their performance.

Tech solutions can make performance assessment and management a breeze by tracking the time employees spend on tasks and keeping a backlog on each person. HR personnel can also use tools to measure if workers complete specific tasks faster than they used to after a given time frame.

Many companies using business analytics also need performance management solutions to pinpoint weak links in their workforce and processes and rectify them early on.

Apart from tracking tools, HR managers also need company communication tools for seamless information flow between and within departments. 

Sometimes, employees perform poorly because of breaks in communication from their managers or team leads. So HR can recommend collaboration and communication apps to help solve performance issues at work.

Recruiting software

How a business advertises itself and its offers are crucial elements for driving suitable people to want to work with it. Therefore, you need a recruiting tool with valuable features to ensure the best talents find their way into the company.

The ideal HR software will provide options for managing job adverts, sieving applications that meet a defined standard and guiding applicants through the recruitment phase. With thousands of resumes coming in for limited openings, only the best task management tools can help HR stay on top of the recruitment process.

However, recruitment apps often work best for companies of specific sizes. In essence, big corporations will need different software from small businesses. So when choosing recruiting tools, the HR department must do its due diligence to select one suitable for the company.

HRMS (Human Resource Management System) or HRIS (Human Resource Information System)

Storing and managing information is a key part of human resource management, and modern HR departments use intelligent systems to handle data. Part of the data that HR has to organize is information about the company’s employees, and it uses a human resource information system for that purpose.

HRMS or HRIS have highly specialized tools for managers that HR professionals can leverage to identify personnel, take attendance, track applicants, plan successions, etc. 

Today’s HRIS solutions are cloud-based — a step-up from software that runs on the company’s infrastructure. In-house HR professionals can update this human resource tool without external help and use them to ensure compliance and store employee records.

Every HRIS can record a company’s transactions in a database, but their designs make them unsuitable for tasks like payroll management and LMS. So, keep this limitation in mind when choosing a human resource management resource to work with.

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Benefits management platform

Nowadays, employees look forward to more than the basic salary from companies, and most businesses have included benefit plans for their workforce. HR officers manage these bonuses using a business process management model and benefits management plan.

Benefits administration tools help businesses plan employee perks, including stock options, paid vacations, insurance, etc., in line with legal regulations.

Moreover, benefits management tools can stand alone or be part of a management suite, including a time management app, time tool, and other HR tools. 

Some companies offer full-time benefits management and can throw extra services like payroll curation into the mix to entice businesses. 

Nevertheless, HR personnel should ensure that the benefits management platform they choose allows them to:

  • View benefits information on a central dashboard
  • Access to benefits vendors
  • Draft compensation statements
  • Use inbuilt compliance features to ensure the establishment obey state laws

Using the right resources will help companies determine the best benefits that provide a healthy balance between employee satisfaction and cost-effectiveness.

Payroll service

Managing the payroll for an establishment can be harrowing no matter how small the business is. This part of human resource management is delicate and needs a system that leaves little to no room for error. Therefore, the best approach to handling payroll is to use payroll software to automate its processes.

Some companies using a B2B model provide payroll services to others, helping them automate payroll calculations, tax deductions, and pay employees when due. 

HR departments can use a business collaboration app to work with online payroll systems in calculating how much to pay staff, when to do so, which bonuses apply during payment, etc.

In essence, investing in payroll service providers and online payroll systems frees up time for HR personnel to focus on other aspects of daily business.


No matter the size of your HR department, it can benefit from using modern practices and technologies to handle staff information, manage payments, and complete daily tasks,

When choosing a tool to ease HR processes, you should always consider their use scenarios. Investing in fancy software without any research will hardly help an SME’s HR department. Luckily, many HR tools exist today to handle all kinds of business processes.

Therefore, smart HR managers seeking essential resources that their department will organize and store data with, monitor performance, and track recruits can use the six tools in this article.

Tirupati Gumpula

Hi, I'm a Tech Enthusiastic and founder of Popular technology blogsWay to Hunt. & Elite Tricks. Want to promote your brand? Email: [email protected]

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